Part-Time Office Manager (posted 10/6/2021)
We are looking for an Office Manager to organize and coordinate administrative duties and office procedures for The Foundry. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication and safety. The successful candidate is comfortable with diverse audiences, recognizes the transformative power of making and entrepreneurship, and believes tools and maker resources should be accessible to everyone. The Foundry values diversity and inclusion throughout our city and within our organization. People of color, women, LGBTQ individuals, and people with disabilities are encouraged to apply.
Responsibilities
Administrative and clerical tasks:
- Managing general email inquiries for the organization
-Creating and maintaining filing systems (contracts, etc)
-Purchasing and ordering materials submitted through online form for classes and makerspaces
-Managing shared calendars (work with Education Director and instructors to list weekly classes in our makerspaces. Coordinating staff to cover classes and weekly tours of The Foundry)
-Utilizing online CRM database on a daily basis to capture key data as appropriate
Communications:
-Creating press-releases when needed (program announcements, ribbon cutting events, etc)
-Updating and maintaining website copy
-Social media communication - scheduling a regular rotation of communication in collaboration with Foundry staff providing content
-Writing and sending e-newsletters related to the marketing of events and programs
Skills:
-Experience as an office manager or administrative assistant
-Knowledge of office administrator responsibilities, systems and procedures
-Proficiency in google workspace is preferable (Google docs, sheets)
-Hands on experience with office machines (e.g. printers/copiers/scanners)
-Familiarity with using a CRM database is a plus -- quick learning of new digital tools could be an equal asset.
-Excellent time management skills and ability to multi-task and prioritize work
-Attention to detail and problem solving skills
-Excellent written and verbal communication skills
-A creative mind with an ability to suggest improvements